Choose records that naturally demonstrate the company’s goods or services, such as contracts, delivery records, invoices and related financial evidence. Their usefulness depends on the business model and the facts they establish.
Explain the chain of activity
Identify the entity, period and service or product behind each sample. A contract may show an obligation while later records show performance. Internal group services may need additional explanation of the work delivered and its organizational purpose.
Avoid unnecessary customer information in preparation copies, and let counsel select an appropriate final evidence set. Do not manufacture transactions to fill gaps. Choose records that will still make sense to someone reading them later without the context you have now.
For each sample identify the entity, the period and the service or product behind it, since an invoice with none of those is a number. A contract shows an obligation and later records show performance, so pair them rather than filing either alone. Internal group services usually need an explanation of the work delivered and its organisational purpose, because their commercial logic is not visible from the documents themselves.
Avoid unnecessary customer information in preparation copies and let counsel select the final set. Never manufacture transactions to fill a gap.