Collect statements covering the relevant transactions, wire confirmations, conversion receipts and account ownership evidence. Where someone else sends funds for the investor, include their identity and the documents explaining that role.
Build a transfer index
Give each movement a reference number and pair the debit with its corresponding credit. Attach source documents such as earnings or sale records to the first entry, and the enterprise acknowledgement to the final entry. A concise reconciliation can explain fees, split transfers and currency differences, but it should guide the reader to evidence rather than replace that evidence.
Assemble the records in the order the money moved and give the set a single index a reader can follow without the underlying files. Each entry should name the date, the sending and receiving institutions, the account holder, the amount in the original currency, and the exhibit that proves it. Where a single transfer was split across several days to stay within a limit, group those movements as one entry and explain the reason.
Obtain statements as complete documents rather than screenshots of individual transactions, since a page showing surrounding activity is more credible than an isolated line. If any record is unavailable, document the request you made and the institution’s response instead of leaving the entry blank, and ask counsel how the gap is best addressed before the file is submitted.